Follow our bid opportunities

You can keep track of all Township of Edwardsburgh Cardinal bid opportunities and tenders, for the procurement of goods, services and work to be performed on behalf of the Township, by subscribing to this page. 

Request for Proposal - 2024 Road Resurfacing Program - RFP-EC-PW-24-01

Through this invitation for Request for Proposal (RFP), the Township of Edwardsburgh Cardinal is seeking the professional services of a qualified company to perform tendering and Contract Administration, (CA), for the Township’s 2024 Road resurfacing program. The scope of the work includes a combination of approximately 7 km of urban and rural areas.

Objectives:

  • To review the various treatments and develop a Tender(s) that would best benefit the needs and budget of the Township.
  • To consider whether a single or multiple tenders would be most beneficial and cost efficient.
  • To provide Contract Administration and project site supervision. To track excess soil quantities, movements and disposal to ensure all regulatory requirements are met.

Addendum #1

All inquiries regarding this RFP are to be directed to Gord Shaw, Director of Operations at gshaw@twpec.ca . All inquiries are to be in writing and received prior to 4:00pm on Thursday February 22, 2024. If required, an addendum to address questions will be issued on the Township Webpage by 4:00pm on Friday February 23 without naming the source or firm(s). It is the responsibility of proponents providing a proposal to review all addenda, sign a copy and include it with the submitted quotation.

Your proposal must be signed by an authorized official and submitted to the Municipal Office by courier or personal delivery no later than 2:00 p.m. on Tuesday, March 5, 2024. Under no circumstances will proposals received after the due date be
considered.

Please review the complete RFP document for important details.

For clarity, proposals will not be accepted by email or fax nor will they be accepted after the closing date of March 5, 2024 at 2:00pm. Submissions will be valid for 60 days following the Closing date.
Attn: Gord Shaw, Director of Operations
Township of Edwardsburgh/Cardinal
18 Centre Street
PO Box 129
Spencerville, ON K0E 1X0
gshaw@twpec.ca

Request for Quotation - Spring Street Sweeping: RFQ -EC-PW-24-02

The Township of Edwardsburgh Cardinal is seeking quotes for our 2024 spring road sweeping within our villages, hamlets and Industrial Park. Maps have been attached showing the street layouts for each village or hamlet. 

Johnstown Roads and Parking Lot

New Wexford

Spencerville

Cardinal

Industrial Park Roads

There are approximately 24, center-lane kms in the Township. Also included in the request for quotation are our township parking lots at arenas, libraries and firehalls located in Spencerville and Cardinal and the Johnstown Community Centre parking lot in Johnstown.

The Township will provide locations in each area to dump material collected, which will be removed by township forces after sweeping is complete.

Water to be supplied by Township staff via fire hydrant. The contractor will be responsible for providing all equipment required, traffic control and applicable health and safety requirements in the performance of the work.

The Township reserves the right to reduce the scope of the work to fit budget.

For more information, please contact Manager of Public Works, Chris LeBlanc at
(613)658-3055 X 203 or cleblanc@twpec.ca.

Important Dates:
Deadline for Quote Submission: Tuesday, March 5, 2024 at 2:00pm local time
Anticipated Award: Tuesday, March 26, 2024
Deadline for Work Completion: Friday May 31, 2024

Tender for Supply of Winter Sand: EC-PW-24-03

The Township of Edwardsburgh Cardinal invites bids for the supply of winter sand for the 2024/2025 winter season and stockpile in accordance with the specifications contained herein.
Special notice to vendors:
1. Bids must be submitted on the form provided.
2. Bids must be submitted in a sealed envelope and plainly marked on the outside:
"WINTER SAND BID", and shall be addressed to:
Township of Edwardsburgh Cardinal
18 Centre Street, PO Box 129
Spencerville, ON K0E 1X0
3. All bids must be received no later than 2:00pm on Tuesday, March 5, 2024. The bids will be opened publicly at that time. Award date is anticipated to be March 26th, 2024.
4. The Township reserves the right to reject any or all bids, to waive any technicality or formality in the bids and to accept any bid the Township deems to be in the best interest of the Township.

Please review the tender for supply of winter sand document for complete details.

All tenders will be submitted to the Township Office at 18 Centre Street by the closing date and time.
For Courier submissions – Couriers already have a system to deliver to the Township Offices between 8:30 am and 4:30 pm, Monday to Friday. Remember closing time is March 5, 2024 @ 2:00 pm.
The Township will publicly open tenders shortly after closing in the council chambers.
Questions regarding this Tender may be directed to:
Chris LeBlanc
Public Works Manager
Cell: 613-658-3055 X203
Email: cleblanc@twpec.ca

Tender for Supply of Dust Suppressant: EC-PW-24-02

Sealed Tenders on forms supplied by the Township will be received in envelopes clearly marked as to contents by the Township Clerk at her office in the Township Office (18 Centre Street, Spencerville, Ontario) until 2:00 pm local time on Tuesday, March 5, 2024 for:

The supply and application of liquid dust suppressant onto various unpaved roads within the Municipality. The approximate quantity of dust suppressant tendered for is 210,000 Litres.
Tender Documents may be obtained from the Township Office from Monday to Friday between the hours of 8:30 a.m. and 4:30 p.m. or from the Township’s Website.

Important Dates/Schedule:
Tender Closing: 2:00pm local time on Tuesday March 5, 2024
Anticipated Tender Award: Tuesday March 26, 2024
Project Completion: no later than Friday June 21, 2024

Please review the tender for supply of dust suppressant document for complete details.

Tender Submission Documentation:
• Received in a sealed envelope clearly marked Dust Suppressant Tender: EC-PW-24-02
• Completed Form of Tender
• Bid Deposit in the amount of $5,000.00 in the form of a certified cheque, money order or bank draft and made payable to the “Corporation of the Township of Edwardsburgh Cardinal”.

It is the responsibility of each bidder to satisfy themself with respect to the physical conditions and/or constraints of the work area. Moreover, it is incumbent upon the bidder to read the tender documents thoroughly, and to ensure that they fully understand the provisions contained therein.
Questions or concerns about the tender process or the work provisions should be directed to:
Chris LeBlanc
Public Works Manager
Edwardsburgh Cardinal Township
613-658-3055 x 203
All tenders will be submitted to the Township Office at 18 Centre Street by the closing date and time.
For Courier submissions – Couriers already have a system to deliver to the Township Offices between 8:30 am and 4:30 pm, Monday to Friday. Remember closing time is Tuesday March 5th @ 2:00 pm.
The Township will publicly open tenders shortly after closing Upstairs at the Township Office.

Request for Quotation for the Supply of Various Granular Materials: RFQ-EC-PW-24-01

Sealed Quotations on form supplied by the Township will be received in envelopes clearly marked as to contents by the Township Clerk at her office in the Township Office - 18 Centre Street, Spencerville, Ontario - until 2:00 pm local time on Tuesday March 5, 2024 for:

Pricing for various types of granular material. This is unit rate pricing only. Prices will be in effect until December 31, 2024.

Please review the Request for Quotation document for complete details.

Questions or concerns about the quotation process or the provisions of this quotation should be directed to:
Chris LeBlanc
Manager of Public Works
Tel. No. 613-658-3055 X 203
All tenders will be submitted to the Township Offices at 18 Centre Street by the closing date and time.

For Courier submissions – Couriers already have a system to deliver to the Township Offices between 8:30 am and 4:30 pm, Monday to Friday. Remember closing time is 2:00 pm.
The Township will publicly open tenders shortly after closing in the council chambers.

Tender for Supply of Crushed Rock: EC-PW-24-01

Sealed Tenders on forms supplied by the Township will be received in envelopes clearly marked as to contents by the Township Clerk at her office in the Township Hall -18 Centre Street, Spencerville, Ontario - until 2:00 pm local time on Tuesday March 5, 2024 for:

The supply, hauling and spreading of 5/8” crushed rock onto various unpaved roads within the Municipality. The approximate quantity of crushed rock tendered for is 7,500 metric tonnes.
Tender Documents may be obtained from the Township Office from Monday to Friday between the hours of 8:30 a.m. and 4:30 p.m. or from the Township’s Website.

Please review the tender document for complete details. 

Tender Submission Documentation:
• Received in a sealed envelope clearly marked Crushed Rock Tender: EC-PW-24-01
• Completed Form of Tender
• Bid Deposit in the amount of $5,000.00 in the form of a certified cheque, money order or bank draft and made payable to the “Corporation of the Township of Edwardsburgh Cardinal”.

Important Dates/Schedule:
Tender Closing: 2:00pm local time on Tuesday March 5, 2024
Anticipated Tender Award: Tuesday March 26, 2024
Project Completion: No later than Friday June 21, 2024

1/2 Ton 4x4 Truck Request for Quotation: RFQ-EC-PW-24-04

The Township of Edwardsburgh Cardinal is interested in purchasing a 1/2 ton truck to add to its Public Works fleet and is inviting qualified firms to supply a quotation.

Please review the RFQ document for complete details.

Submissions will be accepted up until 2pm on Tuesday, February 20th, 2024 in person or by courier to the address listed in the RFQ document. Submissions are to be clearly marked as Supply of 1/2 Ton Truck  RFQ and will be time stamped once received by office staff.

Spencerville Lagoon Splitter Box Relining Project: EC-ENV-01-2024

The Township of Edwardsburgh/Cardinal is accepting quotes from qualified firms to undertake cleaning, repair and epoxy lining of the Spencerville Lagoon Cell Splitter Box. The scope of rehabilitation work includes cleaning, grouting, parging and epoxy lining as well as any by-pass operations and other prep-work as required.

Please review the RFQ document for complete details.

Addendum #1

Quotations: 

Submissions will be accepted up until 2pm on 29th day of February, 2024 in person or by courier to the address listed above. Submissions are to be clearly marked as Lagoon Splitter Box Rehabilitation RFQ and will be time stamped once received by office staff.

Spencerville Lagoon Mag Meter Installation Project: EC-ENV-02-2024

The Township of Edwardsburgh/Cardinal is accepting proposals and quotations from qualified firms to undertake the removal and installation of an ABB Mag meter on a 150 mm PVC sanitary force main in Spencerville. The 150 mm PVC force main transmits all of Spencerville’s untreated sewage to one of two stabilization cells for treatment. The scope of the project work includes draining a portion of the sanitary force main, removal of existing mag meter, installation of a new ABB mag meter and transmitter.
Appendices include a map outlining the portion of force main to be drained and drawing of mag meter chamber. The appendices should only be used for purposes of better understanding the project.

Please review the RFP document for complete details.

Proposals with Quotations: 

Submissions will be accepted up until 2pm on 29th day of February, 2024 in person or by courier to the address listed above. Submissions are to be clearly marked as Spencerville Lagoon Mag Meter Installation RFP and will be time stamped once received by office staff.

Grass Tender: EC-REC-01-2024

Tender packages are online for grass cutting services for the 2024 season in various areas of the Township.

Tenders will be accepted by mail or in person until 4:00 p.m. on Tuesday, April 2nd, 2024.

For more information, please contact Mike Spencer, Facilities Manager, 613-349-9491 or by email. Bids received after the time will not be opened. 

Notice of participation

The Township of Edwardsburgh Cardinal intends to participate in one or more procurements conducted by Local Authority Services (LAS) between January 1, 2023 to December 31,2023. For further information and access to LAS request for proposal (RFP) notices, please review their website at www.las.on.ca.